Privacy Policy
Privacy Policy – ShireRose Bookkeeping
Effective Date: 20/04/2026
ShireRose Bookkeeping is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our services or visit our website.
1. Who We Are
ShireRose Bookkeeping is a bookkeeping service based in Northamptonshire, United Kingdom, supporting small businesses and sole traders both locally and remotely.
Data Controller: Keeley Kenyon T/a ShireRose Bookkeeping
Contact Email: ShireRoseBookkeeping@outlook.com
We are responsible for your personal data and how it is processed.
2. What Information We Collect
We may collect and process the following types of personal data:
Personal Information
Name
Email address
Phone number
Business name and details
Financial Information
Income and expense records
Invoices and transaction data
Bank statements and financial reports
Technical Data
IP address
Browser type and version
Website usage data (via cookies)
3. How We Collect Your Data
We collect data in the following ways:
When you contact us via our website, email, or phone
When you engage our services as a client
Through onboarding forms and documentation
Via bookkeeping or accounting software you authorise us to access
Through cookies and analytics tools on our website
4. How We Use Your Data
We use your data to:
Provide bookkeeping services
Maintain accurate financial records
Communicate with your accountant if authorised
Meet legal and regulatory obligations
Improve our services and client experience
5. Legal Basis for Processing
We process your data under the following legal bases:
Contract: To deliver agreed bookkeeping services
Legal obligation: To comply with tax and financial regulations
Legitimate interests: To manage and improve our business operations and client relationships
6. How We Store and Protect Your Data
Your data is handled with the highest level of care and confidentiality.
We implement appropriate security measures including:
Secure, password-protected systems
Trusted cloud-based accounting software
Restricted access to authorised individuals only
Data encryption where applicable
7. Sharing Your Data
We do not sell or trade your personal data.
We may share your data with:
HM Revenue & Customs (HMRC), where required
Trusted software providers (e.g. accounting platforms, Xero)
Professional advisors (e.g. accountants), where authorised
All third parties are required to respect the security of your data.
8. Data Retention
We retain your data only as long as necessary to fulfil the purposes we collected it for, including legal and accounting requirements.
Typically:
Financial and business records are retained for 6 years in line with UK regulations
9. Your Data Protection Rights
Under UK data protection law, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data (where applicable)
Object to or restrict processing
Request transfer of your data
To exercise any of these rights, please contact us using the details above.
10. Cookies
Our website may use cookies to enhance user experience and analyse website traffic.
You can choose to accept or decline cookies through your browser settings.
11. Complaints
If you have any concerns about how your data is handled, please contact us first so we can resolve the issue.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:
ShireRose Bookkeeping
Email: ShireRoseBookkeeping@outlook.com
ICO Registration reference - ZC111060
ShireRose Bookkeeping is committed to safeguarding your data with professionalism, discretion, and care—so you can focus on growing your business with confidence.